How to multitask effectively
Many a times switching our attention between tasks when working on multiple projects takes time and saps our focus and energy. So how can you manage your time, stress and communications when you are managing or working on multiple project teams? And most importantly how do you stay focussed?
Here are some tips:
Now it is important for you to understand critical task milestones that need to be done for a particular project team. Accordingly, we need to manage our time and priorities for a particular work week/day. The speed and demands of your projects determine the ideal time to be spent, and the management style and business criticality of the projectssets the tone for establishing priorities
Nowadays in terms of Agile methodology it becomes easier to set expectations on time/effort required to complete a task. However, make sure that you do not get overwhelmed between different complex tasks at the same time that might drain you out sooner. It is better to inform your program team or manager on what will be the critical tasks that you can take up during a work week/day across multiple projects
3. Be Proactive:
Be up front when problems arise. The earlier you say, “I’ve got a conflict and might have trouble delivering 100%,” the more leaders will trust you. Research shows that even simple responses to team requests with simply two words: “On it” is very effective. This response tells your colleagues that you have received their request, so they know to follow up when we can provide more details.
Across the IT Services industry, the significant financial benefits of multitasking mean it has become a way of lifedespite the stresses and risks it can pose for people working across multiple teams at once. As one of those team members, you can manage the trade-offs of working in a cut throat, super busy environment and try to balance it the best!